DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

2016-2017

DES PTC

Monday, May 1, 2017

Meeting Minutes

Attendees: 5

Welcome

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

Upcoming Events:

·        Staff Appreciation Week

o   Monday, May 1st – provided donuts, juice, milk, coffee, and bananas

o   Wednesday, May 3rd – we will provide ice cream treats

o   The luncheon will be held on Wednesday, May 10th.

§  Deb Stodola & Lacy Chapiewsky will work this event

§  Pizza Hut pizzas will be ordered.  Deb to email Julie Olson with the list of pizzas.

§  Donation sheets have come in.  We are good on veggies, chips, and desserts.

§  An Infinite Campus message went out this afternoon asking for some additional salads, diet pop, and cheese and cracker trays.

·        Spirit Day

o   Thursday, May 25th

o   Julie Olson has already booked and paid Fun Time Bounces for the bounce houses for this day.

o   We will use all the snacks left over from the Math Night for Spirit Day.

§  We will not pre-bag these. 

§  Since there are kids with food allergies we need to just put each different type of snack in a bowl and have the kids go through and fill a Ziploc baggie with the snacks they want.  There could be notes saying “1 scoop” or “2 scoops” depending on the type of snack.

o   Julie Olson will pick up hanging baskets for those teachers/staff retiring from DES.

Other Business:

·         Box Tops, Milk Moola, etc.

o   We received a check for $2,448.10 from Box Tops. 

o   We should also be receiving a check for $600-$800 for milk moola, but we aren’t sure when the check will arrive.

·         T-Shirts

o   We made $160 on the latest t-shirt orders

·         Scrip

o   Scrip gift cards have been ordered. 

o   Profit for this time around is $194. This is without Dodge Theater and Bob’s Bitchin’ BBQ.

o   Total overall profit for the Scrip program this year has been $1,050.82.

·         Survey Monkey

o   Krista set up Survey Monkey for the DES PTC.

o   Michelle came up with questions for the auction survey.

o   Michelle will ask Tom to send out an Infinite Campus message with the survey link on May 17th.

·         Events for 2017-18 School Year

o   Plan for 2 movie nights for the new school year.

o   Send out a Survey Monkey to get other ideas/suggestions from others.

·         Playground Equipment

o   Deb received an email from Gerber Leisure with the cost for the last two pieces of The Rhapsody Musical Outdoor Equipment. 

o   The quote came in just under $10,000.

o   The group approved to purchase the last 2 pieces of equipment.

o   Deb will contact Gerber Leisure to let them know.

o   Deb will contact the district office to have a $400 check sent from the district to Gerber Leisure.  (This is the money that we have at the district from the Walt Disney World tickets from the auction.)

·         Childcare at Meetings

o   A suggestion was brought up that maybe parents can’t attend DES PTC meetings because they have childcare issues.

o   Could we get some high school students from some of the high school clubs to provide childcare services during our monthly meetings? 

o   Julie Olson will try and get a list of contacts at the high school.

·         Treasurer’s Report

o   Balance of approximately $13,197

§  $9,904 is earmarked for the last two pieces of the Rhapsody Outdoor Musical Instruments

§  $300 is earmarked for Staff Appreciation

§  $1,800 is earmarked for Spirit Day

o   $2,400 will go into account from Box Tops

o   $200 will go into account from Scrip

o   Going into next year we should have around $4,000.  

·         Next Meetings

o   Monday, June 5, 2017, at 6:00 p.m. at Harris Park.  If it rains, we will meet at the school library.

§  Need to appoint DES PTC officers for the 2017-18 school year

§  Talk about sending out Infinite Campus email with Survey Monkey survey to ask for suggestions/ideas on events to have for new school year.