DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

2017-2018

DES PTC Meeting Notes

Monday, December 4, 2017

Attendees: 6

Welcome

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

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Past Events:

o   BINGO

o   December 1, 2017, from 6:30-8:30 p.m.

o   We had around 75 people attend.

o   The event went great.  The attendance was good and everyone was contained to the one area. 

o   We agreed to go ahead and hold another BINGO event in February 2018.

Upcoming Events:

o   BINGO

o   February 9, 2018, from 6:30-8:30 p.m.

o   A flyer and volunteer sheet will be sent home with students in January.

o   A group will go out and get prizes this weekend. 

§  Gift Cards

§  DES Shirts

§  Other prices such as football, soccer ball, Dodger hat, Dodger socks, fuzzy socks, etc.

o   We will plan on around 10 games of Bingo and plan on 5 people winning each game.  Last games will be Cover -All where the entire cards has to be filled. 

o   All in attendance will sign up to win a door prize.

o   Michelle will work on the volunteer schedule on SignUpGenius.com as well as a flyer to go home.

o   Snacks of granola bars and Goldfish Cookies will be provided about midway through the event.


 Other Business:

·         Scrip Gift Cards

o   Scrip order forms for December are due on 12/5.

o   Having the Scrip cards in hand hasn't really gone over very well.  Not sure what else we can do to get the word out.

o   We agreed that we will do January challenge to hopefully drum up so extra business.  The grade with the most Scrip orders will receive an Extra Recess.

o   Julie Pipe will send out an email to staff as a ?heads up? about this.

o   January Scrip orders will go out around 1/2/18 with a due date of 1/8/18.

o   We will put a blurb about the Scrip program in the next DES newsletter.

·         Box Tops, Milk Moola, etc.

o   Box Tops should be sending us a check for $485.50 in December.

o   Chris James is working on Milk Moola and will send them in soon for redemption.

o   We received a check for around $24 from AmazonSmile.

o   Michelle will call the recycling place to find out the status of that and the amount we should be receiving for the recycled ink cartridges.

o   Chris James called McDonald?s in town and they will take the pop tabs and donate them to the Ronald McDonald House.

·         School Auction

o   We will continue to offer the online auction for gift certificates and gift cards.

o   The online auction will run from February 25, 2018 to March 8, 2018.

o   All LIVE auction items will be "preview only" on BiddingOwl.com.  Bidders will not be able to place bids online for any LIVE auction items.  These items will strictly online as a preview.  Bidders can only bid on these items at the live event on March 10, 2018.

o   Deb received information back on the cost estimates for putting in a basketball court.

§  Harris Park as either the Outdoor Duracourt Tiles or the Outdoor Bounceback Tiles

·         Duracourt Tiles is $19,116.75; Freight $1,579

·         Outdoor Bounceback Tiles is $21,779.25; Freight $1,600

§  Installation would be approximately $2,000

§  Basketball Hoops, concrete or blacktop for underneath, etc., would still have to be done and purchased separately

o   Julie Piper indicated that Gerber Leisure had stopped by and examined the elementary school playground equipment.  It was recommended that the swing set be completely redone.

o   There are also replacement pieces to current playground equipment that needs to be done also.

o   Julie Piper had costs and examples of some of the replacement pieces she shared with the group.

o   Deb will talk to her contact at Gerber Leisure to get pricing and examples of swing sets that we can take a look at.

o   Auction money will be used for replacement playground equipment and/or new swing set.

·         Teacher Wish Lists

o   The group agreed to purchase items from the teacher?s wish lists found in the elementary newsletter. 

o   $100 per grade (7 grades) plus $50 for each P.E., Music, Art, and Library

o   We will ask Krista to see if she wants to continue to do the shopping for this.

o   Lacy will order $800 in WalMart gift cards through Scrip and that is what we will use to purchase the items.

·         Events for 2017-18 School Year

o   Bingo Night - February 9, 2018

o   School Auction - March 10, 2018 

o   Movie Night - April 6, 2018

o   Staff Appreciation - May 2018

o   Spirit Day - June 2018

·         Treasurer?s Report

·         Balance of approximately $3,400

·         Next Meetings

o   Monday, January December 8, 2018, at 6:00 p.m. in the school library.