DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

2017-2018

DES PTC Meeting Notes

Monday, August 7, 2017

Attendees: 4

Welcome

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

·    Upcoming Events:

·         Open House

o   Thursday, August 31st

§  Pictures – 2:00-7:00 p.m.

§  Teacher/Classroom Visits – 5:00-6:30 p.m.

o   PTC Table

§  DES Info Page

§  T-shirt Order Forms

§  Scrip Order Forms

§  Copies of DES Newsletter

§  Movie Night Flyer

§  Box Top Baggies

·         Movie Night

o   September 15, 2017

o   We will feature the movie “Sing”

o   Michelle Melssen will ask Tom Harman to send out an Infinite Campus message on 9/5/17 to ask for water bottle donations for movie night.

o   Julie Olson will check to see what we have for snacks and take care of ordering the popcorn and juice boxes.

Other Business:

·         Scrip Gift Cards

o   We submitted a small order from 4 people.  Revenue made $13.

o   We talked about whether or not to hold off on sending an order form out in September.  Since school doesn’t start until 9/5/17 and most probably wouldn’t make it in folders until that Friday, we decided to hold off and have the first order form sent out 9/29/17 for an October order.

§  Orders will be due by the 10th of each month.

·         T-Shirt Order

o   Orders will be due on 9/15/17.

·         Box Top Baggies

o   Michelle suggested that we purchase some snack-size baggies and then create a label about Box Tops to be affixed to each baggie.  Send the baggies home that first week of school.  Also have them available for Open House.

o   The group liked the idea.  Julie Olson will purchase the baggies and do up the labels.

·         DES PTC Newsletter

o   Michelle created a newsletter that showcases who we are, volunteering and supporting the PTC, what type of fundraising we do, and a list of events we will be planning this school year.

o   Michelle will ask Tom Harman to send the newsletter out via Infinite Campus the week of August 21st

o   We can also have some available during Open House.

o   It was also suggested to provide some copies to the ELP teachers and ask them to hand them out.

§  Include a sign-up sheet that parents could include their contact info.

·         DES PTC Bulletin Board

o   Julie has added some copies of the newsletter to the board and also plans to add copies of the meeting notes if parent’s want to pick them up.

·         DES PTC Funding Form

o   Michelle created a form that teachers and staff can use to ask for unbudgeted funds from the DES PTC for things.

o   Michelle will include the form on the desptc.org website.

o   We will need to send this out to staff to let them know that they will now need to fill out this form to request funds.  The form(s) will then be brought to the next meeting where the group will discuss and approve/deny the request.

·         Box Tops, Milk Moola, etc.

o   Michelle will email Muffy Swingen to make sure Muffy is still willing to take care of submitting the Box Tops, Milk Moola, and other items we have.

·         Outdoor Musical Instruments

o   When the Outdoor Musical Instruments were installed, Gerber Leisure did not put anything down for the surface (wood chips).

o   Julie will check with maintenance, but we may need to get some wood chips brought in. She will report back.

·         Cookie Tray for Teachers and Staff

o   We approved purchasing 2 cookie trays from Sam’s Club to have available for the teachers and staff on August 30th as a “welcome back”.

o   Michelle will pick these up on August 29th and arrange to have them taken to the school.

·       Events for 2017-18 School Year

o   Halloween Dance – October 20, 2017

o   Bingo Night – December 1, 2017

o   Bingo Night – February 2018

o   School Auction – March 10, 2018 – Need to find an event chairperson for this.  Michelle would like to step down and get someone new trained as she only has 2 years remaining at the elementary school.  We will send out a “Help Wanted” request in the school newsletter to see if we get any volunteers.

o   Movie Night – April 6, 2018

o   Staff Appreciation – May 2018

o   Spirit Day – June 2018

·         Treasurer’s Report

o   Balance of approximately $4,091.78

·         Next Meeting

o   Monday, September 11, 2017, at 6:00 p.m. in the school library.

§  Julie is going to contact Jeff Bradley to see if we can get some volunteers to attend this meeting to provide child care so more parents can attend.