DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

2017-2018

DES PTC Meeting Notes

Monday, October 9, 2017

Attendees: 6

Welcome

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

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Past Events:

·         Movie Night

o   Was held September 15, 2017

o   We had about 200 people attend.

Upcoming Events:

o   Monster Mash

o   October 20, 2017, from 6:30-8:30 p.m.

o   We contracted with Riniker Rhythm in Platteville for our DJ.  The cost is $250.

o   We will have snack and photo booth in the cafeteria and coloring pages and Tic-Tac-Toe in the South Mall.

§  Mrs. Piper will take the photo booth pictures

o   Michelle will ask Tom to send out an Infinite Campus message this week asking for volunteers and donations.

o   A flyer and volunteer sheet will be sent home with students this week.

Other Business:

·         Dodgeville Food Locker

o   Deb was approached by Rebecca Tank who is involved with the Dodgeville Food Locker. 

§  The food locker helps kids on the weekend who need food.

§  They get a voucher on Fridays for the weekend, $15/child or $25/family. 

§  Rebecca would like to come in and talk to our group about partnering with them.

·         Family Math Night Grades 2-5

o   Erin Edgington was present to talk about the upcoming Family Math Night for Grades 2-5

§  Event will be held on Thursday, October 12th

§  This is an invaluable experience for children and engages families and children in a mathematical environment

§  Erin is asking if the PTC would sponsor pizza and beverages as a “thank you” to the UWP students and staff who will be facilitating this event.

§  Request was approved.

·         T-Shirts

o   Had about 100 t-shirts ordered.

o   Profit of $160

o   Julie purchased a few extra of each of the youth sizes to have on hand.

·         Scrip Gift Cards

o   Scrip order forms are due tomorrow, 10/10. 

o   The group has approved to order some gift cards to have on hand

§  $200 WalMart

§  $200 Bob’s Bitchin’ BBQ

§  $150 Kwik Trip

§  $150 Pizza Hut

§  $100 Subway

§  $100 Piggy Wiggly

o   Lacy is going to add Disney World gift cards to the order form

o   We will put a blurb about the Scrip program in the next DES newsletter.

·         One Book, One Read

o   Mrs. Piper wanted to let our group know of the One Book, One Read project the school id doing.

§  Teachers will be reading the book entitled “Wonder”

§  Students will be reading “We’re All Wonders”

§  The week of October 26th, the school is rolling out a Buddy Project where DES is pairing up with a community organization.

§  The following week, students will be making 2 “kindness” rocks.

§  Information will be sent home with students soon.

·         Box Tops, Milk Moola, etc.

o   Sarah Godfrey sent Box Tops in 9/26/17.  The amount requested is $485.50.

o   Milk Moola redemption has been approved.  We should be getting $500+ once they finish processing them.

o   Recycling Fundraiser – Michelle sent in 4 boxes in August.  The process takes 6-12 weeks to inspect and issue payment.

·         Signs by Caitlin & Paint & Rust Mercantile

o   Lacy reached out to Signs by Caitlin

§  They only do fundraisers between January-October.

§  Signs are $65/sign and the would donate 25% back

§  We would have to have 20 people to hold the fundraiser

§  Lacy will reach out to Signs by Caitlin to ask about dates in January and see about them using Dodger Bowl.

o   Paint & Rust Mercantile is another company that does signs

§  They are located in Blanchardville.

§  You would pick a price point for the signs and then each board is within that price point.  Our organization would then add on a percentage to that price to charge the customer. The extra percentage would be our profit.

·         School Auction

o   It was suggested that maybe our group divvy up the contact list of people to reach out to for donations and we all work on it.

o   We discussed options on what to use the auction revenue for

§  Chromebooks

§  Playground Equipment Tubs (replacing balls, jump ropes, etc.)

§  Large Outdoor Yard Games – Connect 4 and Bean Bag Toss

§  Gaga Ball

§  Kindness Garden Supplies (rocks, paint, etc.)

§  Schoolwide set of books for our community book read

§  Books to give away

§  Summer Learning Van

§  Removal of playground rocks and replace with rubber surfacing

§  Wobble stools for computer lab

§  6’ and 8’ tables

§  Basketball Court & Hoops

o   Group decided to list playground equipment on auction letters

o   Deb will ask Gerber Leisure to get some options and pricing

o   Deb and Michelle will work on updating the donation request letter, splitting out the contact list, and the tax-exempt letter and providing that to our group to help with contacting businesses/organizations.

·         Events for 2017-18 School Year

o   Bingo Night – December 1, 2017

§  We will discuss this event at the November meeting.

o   Bingo Night – February 2018

o   School Auction – March 10, 2018 

o   Movie Night – April 6, 2018

o   Staff Appreciation – May 2018

o   Spirit Day – June 2018

·         Treasurer’s Report

o   Balance of approximately $3,695.

·         Next Meetings

o   Monday, November 6, 2017, at 6:00 p.m. in the school library.

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