DES Parent Teacher Circle

Subtitle

DES Parent Teacher Circle Meeting Minutes

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

2016-2017

DES PTC

Monday, February 6, 2017

Meeting Minutes

Attendees:  8

Welcome

          The DES PTC promotes family and staff involvement to enrich the education of our children.  We are not a fundraising group.  We collect funds through Box Tops, Campbell soup labels, milk caps, and diner cards.  We hold many activities throughout the year such as movie nights, barn dance, book fairs, and an auction.

Upcoming Events:

·        Auction

o   Online Auction will begin on Sunday, February 26th at 6:00 a.m. and run through 9:00 p.m. on Thursday, March 9th.

o   Live Auction will be on Saturday, March 11th

o   We currently have 142 items; 98 on the Live Auction and 44 on the Online Auction

o   We still need about 12 volunteers to help out at the Live event.

§  Michelle will ask Tom Harman to send an Infinite Campus message later this week.

o   Michelle will send information to the city to have information put on the community sign about the online auction and the live auction.

o   Michelle will send information to the Dodgeville Chronicle to get information put in the gray space in the newsletter.

o   Michelle will email D99.3 and ask if they can mention it on the radio with other announcements.

o   Food Table

§  Julie will check with Bob?s to see if we can get the pork

§  Hot dogs, popcorn, Cosmo brownies, and other snacks

§  Soda and water

o   Deb received a donation from Thrivent Financial for $250 to use toward the purchase of food for the auction.

o   Michelle received a donation from Thrivent Financial for $250 to use toward supplies for the auction.  We were able to purchase the discounted Wilderness Packages through the Thrivent gift card. 

o   Pizza Hut provided 100 free personal pan coupons to hand out to kids at the auction.

·         Math Night for Grades ELP-1

o   This event will be on March 23rd

o   PTC will provide pizza and drinks to UWP students

Other Business:

·         Box Tops, Milk Moola, etc.

o   We received $30 for the Box Tops submission for March 1st-November 1st.  The April payout will reflect the amounts confirmed from November 2nd through March 1st

o   Michelle will email Muffy to ask her to submit the paperwork and Box Tops prior to March 1st

o   Mrs. Piper mentioned that there are some Milk Moola caps ready to be picked up also.  Michelle will mention this to Muffy in her email.

·         Scrip

o   The gift card orders were submitted on February 4th.

o   Revenue of around $203 not including Bob?s BBQ and Dodge Theatre

o   The plan is to send out an order form again in late April prior to Teacher Appreciation week.

o   Mrs. Piper suggested having some order forms available at the auction.

·         Volunteering

o   From the flyer that was sent out, we received about 19 back with names of people interested in PTC

o   Julie put the information into a spreadsheet for future use

·         Field Trip for 3rd Graders

o   Mr. Cleary sent a request for funding for the 3rd grade field trip to the Mississippi River Museum. 

§  The museum price is $12/student. 

§  Mr. Cleary is asking if the PTC would be willing to cover $2/student for this field trip so $150.

§  The group approved the request. 

·         Additional 2016-17 Tentative Events

o   Auction - 3/11/17

o   Staff Appreciation - Week of 5/1/17

o   Spirit Day - Tentative 5/25/17

·         Treasurer's Report

o   Balance of approximately $3,220.82

§  Expenses yet to come out: $182 for the Chill-Out & Read and $150 for the 3rd Grade field trip

·         Next Meetings

o   Monday, March 6, 2017, at 6:00 p.m. in the DES library.